The Board has implemented an annual process which is carried out by the NRC for assessing the effectiveness
of the Board as a whole and its Board Committees and for assessing the contribution by the Chairman and
each individual Director to the effectiveness of the Board, based on performance criteria as approved by
the Board. The Board’s performance criteria is approved by the Board. All Directors are required to assess
the performance of the Board and its Committees using evaluation forms covering Board composition,
Board information, Board process, internal control and risk management, Board accountability, CEO/top
management and standards of conduct. The NRC also determines, among other things, whether Directors
who hold multiple board representations or have other competing principal commitments are able to and have
been adequately carrying out his or her duties, considering, inter alia, the Directors’ attendance, contribution
and participation at Board meetings, Directors’ individual evaluations and the overall effectiveness of the
Board. Feedback and comments received from the Directors are collated, analysed and reviewed by the NRC.
The Board ensures that the Directors give sufficient time and attention to the affairs of the Manager and the
Trust. The Board is of the view that the limit on the number of listed company directorships that an individual
may hold should be considered on a case-by-case basis, but as a general guide, each Director should hold
no more than seven listed company board appointments. Based on the reviews by the NRC, the Board is of
the view that the Board and its Committees operate effectively and that each Director is contributing to the
overall effectiveness of the Board. In accordance with Guideline 4.5 of the 2012 Code, no alternate directors
were appointed.
ACCESS TO INFORMATION
Principle 6: In order to fulfil their responsibilities, directors should be provided with complete, adequate
and timely information prior to board meetings and on an on-going basis so as to enable them to make
informed decisions to discharge their duties and responsibilities.
Management endeavours to provide the Board with complete, adequate and timely information prior to board
meetings and on an on-going basis to enable the Board to make informed decisions to discharge its duties
and responsibilities. Directors are entitled to request for information from Management and Management
seeks to provide the same in a timely manner.
Board meetings for each year are scheduled in advance to facilitate Directors’ individual arrangements in
respect of on-going commitments. Prior to each meeting, Board papers on matters to be discussed with
detailed explanatory information and other relevant materials are circulated in advance so that such matters
may be considered thoroughly and fully, prior to the making of any decision. Explanatory information may also
be in the form of briefings to the Directors or formal presentations by staff in attendance at Board meetings or
by external professionals.
The number of Board meetings and Board committees meetings held during the year from 1 January 2014 to
31 December 2014 and Directors’ attendances are as follows:
CORPORATE GOVERNANCE
SABANA REIT
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ANNUAL REPORT 2014
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